In this post
What Does a Bookkeeper Do?
Kristen Michaelides
Ever wondered what a bookkeeper does day-to-day? If so, you’re in the right place…
What is a bookkeeper?
A bookkeeper is a financial professional responsible for recording and maintaining a business’s financial transactions. They play a pivotal role in helping businesses and small business owners keep track of their income, expenses, and overall financial health.
In a nutshell, they are the financial heartbeat of an organisation, ensuring every dollar is accounted for and every transaction is accurately recorded. But what does a day in the life of a bookkeeper look like?
What does a bookkeeper do?
A bookkeeper typically starts their day by checking emails and prioritising tasks for the day. They might start with reconciling transactions from the previous day, ensuring all financial data aligns with bank accounts and statements.
Throughout the day, a bookkeeper will record financial transactions, update financial statements, and check financial records for accuracy. They may also be involved in preparing invoices, processing payroll, and even assisting with budget planning and forecasting. A crucial part of their role involves generating financial reports such as balance sheets, income statements, and cash flow statements.
Despite the seemingly monotonous nature of these tasks, no two days are identical in the life of a bookkeeper. Each day brings its own set of challenges and triumphs, making this role both dynamic and rewarding.
Bookkeeper vs accountant
While both bookkeepers and accountants work with financial data, their roles within an organisation are distinct.
A bookkeeper is primarily concerned with the accurate recording of financial transactions. Their role is transactional and focuses on the day-to-day financial activities of a business.
On the other hand, an accountant takes a more analytical approach. They use the data compiled by bookkeepers to interpret, classify, and summarise financial data. They also provide financial advice and are involved in strategic planning and decision-making.
In essence, while a bookkeeper maintains the financial records of a business, an accountant diagnoses the issue and offers solutions.
Bookkeeper duties
A bookkeeper’s duties extend far beyond data entry and spreadsheets. They are responsible for:
Maintaining and updating financial records
Reconciling bank statements with general ledgers
Managing accounts receivable and payable
Processing payroll
Assisting with tax preparation and tax returns
Providing administrative and clerical support as needed
In addition to these bookkeeping tasks, a professional bookkeeper might also be involved in conducting audits and providing bookkeeping services that require a deep understanding of accounting systems and software such as QuickBooks.
Essential skills for a bookkeeper
Organisational skills
Bookkeepers often handle multiple financial documents and tasks. Strong organisational skills are necessary to keep track of all these elements without getting overwhelmed.
Attention to detail
Accuracy is crucial in bookkeeping. Every digit matters, and a good bookkeeper must have an eye for detail to ensure that all financial records are precise.
Computer literacy
In today’s digital age, proficiency in bookkeeping software and spreadsheet programs is a must. Familiarity with programs like QuickBooks, Microsoft Excel, and other financial or accounting software is highly beneficial.
Analytical thinking
While it’s primarily an accountant’s job to analyze financial data, bookkeepers also need analytical skills to spot trends, discrepancies, or anomalies in financial records.
Problem-solving skills
When discrepancies arise, a bookkeeper should be able to investigate and resolve them efficiently. Problem-solving skills are vital in maintaining the integrity of financial data.
Time management
Meeting deadlines is critical in bookkeeping. Efficient time management ensures that all financial reports and records are updated and submitted on time.
Confidentiality
Bookkeepers handle sensitive financial data. It’s imperative to maintain confidentiality and exercise discretion with all financial information.
Equipped with these skills, bookkeepers play an indispensable role in managing the financial aspects of a business, paving the way for informed decision-making and financial stability.
Bookkeepers are integral to any business. Their meticulous attention to detail and unwavering commitment to accuracy keep businesses financially healthy and compliant.
A career in bookkeeping can be incredibly rewarding, offering opportunities for continuous learning and professional growth. Take the first step towards your career and explore bookkeeping courses, today!
Browse Results
Diploma of Nursing (SA and WA Only) HLT54121
Build a meaningful career that makes a difference with the HLT54121 Diploma of Nursing. This nationally recognised qualification provides the essential skills, knowledge, and practical training needed to become a qualified Enrolled Nurse in Australia....
Certificate IV in Accounting and Bookkeeping FNS40222
Become a financial all-rounder with the FNS40222 Certificate IV in Accounting and Bookkeeping. You will gain skills across the board from accounting to financial planning, bookkeeping, auditing and payroll. Whether you’re looking to start your own busi...
Dual Certificate IV in Alcohol and Other Drugs & Certificate IV in Mental Health CHC43215, CHC43315
This dual Certificate IV program will train you to assist people who are struggling with mental health, alcohol and drugs. You will graduate equipped to deliver treatment tailored to the individual, to improve their lives and give them hope for the fut...
Diploma of Business BSB50120
Business management roles are one of the largest and most varied occupations in Australia. These include general administrative, frontline management, and core business operational roles, which are applicable across a range of industries. In fact, the...
Certified AI Engineer Professional
Did you know that Australia has experienced an astounding 300% growth in AI-related jobs over the past five years? With an estimate annual growth rate of 15%, according to SEEK, there’s never been a better time to step into this booming field with an a...
Certificate in Time Management
Discover advanced time management strategies and techniques! Find out how to improve time management within your teams and wider company with our Certificate in Time Management. This in-depth course will help you to develop new time management skills a...
Certificate IV in General Insurance (NSW Only) FNS41422
Our FNS41422 Certificate IV in General Insurance qualification is designed to reflect the role of persons carrying out work in general insurance in a range of organisations. Individuals in these roles apply specialist knowledge and skills to work auton...
Certificate III in Retail (NSW Only) SIR30216
Our SIR30216 Certificate III in Retail qualification is designed to prepare individuals for varied roles across different industries and environments while exercising professional judgement. Throughout the program, students should develop a broad range...
Photography Essentials: Capture the Moment
Want to develop your artistic and technical photography skills? In Ulleo’s short course, you’ll learn how to get the most out of your camera and use light, colour and composition to create photos that make an impact. You’ll also learn how to refine you...
Certificate IV in Hospitality (Melbourne Only) SIT40422
Our government-funded SIT40422 Certificate IV in Hospitality offers comprehensive training, including RSA certification, Food Handler’s certificate, bar and cocktail making, beer knowledge, espresso coffee skills, food and beverage service, an introduc...
Complete Personal Trainer Program – Certificates III & IV in Fitness (VIC, NSW, QLD, SA & WA Only) SIS30321,SIS40221
Our Personal Trainer Program is a combined Certificate III and Certificate IV in Fitness course that is simply the very best way to become a fully qualified personal trainer. NHFA is devoted to excellence in teaching, learning, implementation, and to d...
Certificate IV in Training & Assessment TAE40122
The TAE40122 Certificate IV in Training and Assessment is a life-changing qualification designed to help everyday people pass on their wealth of knowledge and expertise to others. This entry-level qualification is the most current version of the Certif...
Certificate IV in Leadership and Management (VIC Only) BSB42015
This program provides participants with the essential knowledge and skills to undertake management positions. This includes assuming responsibility for their own performance, providing leadership, guidance and support to others. Develop the knowledge a...
Pilates Matwork Instructor Course
Standout in the fitness and wellness industry with an accredited Mat Pilates Qualification! This course is a great opportunity to add a new skill set to your existing career or bundle with fitness certifications to establish yourself as a diverse, mult...
Fast Track PT Course SIS40221
Turn your love of fitness into a career and get on the fast track to becoming a qualified Personal Trainer. After completing the nine Fitness Fundamental units, you’ll then launch straight into the SIS40221 Certificate IV in Fitness and complete all th...
Certificate IV in Fitness SIS40221
Take the next step in your career and gain the qualification you need to become a Personal Trainer. If you currently work in the fitness industry as a Gym or Group Fitness Instructor, elevate yourself to the next level by studying the SIS40221 Certific...
Certificate III in Fitness SIS30321
If you’re looking to begin your career in the fitness industry, studying the SIS30321 Certificate III in Fitness is the perfect qualification to get you started. Gain all the knowledge and skills you need to enter the industry as a Gym Instructor or Gr...
Personal Trainer Course SIS30321,SIS40221
Join the fitness industry as a Personal Trainer and turn your love for fitness into a rewarding career by graduating in both the SIS30321 Certificate III in Fitness & SIS40221 Certificate IV in Fitness. Enjoy the flexibility of being your own boss...
Certificate III in Individual Support (Ageing & Disability) (QLD Only) CHC33021
This Nationally Accredited Certificate III in Individual Support (Ageing & Disability), will give you the skills and knowledge to work in the Ageing and Disability care industry and support those who are most vulnerable! Work in one of the most rew...
Certificate IV in Youth Work CHC40421
The Certificate IV in Youth Work is ideal for those who are passionate about making a difference in the lives of young people. You’ll gain the skills and knowledge to develop and implement programs that address their social, behavioural, health,...
Online courses also available
Latest Articles
Agriculture Careers: What You Should Know in 2025
As one of Australia's most important industries, the agriculture industry offers great career opport...
Are Digital Skills the Key to Job Security in 2025?
The digital revolution is here, and it doesn’t care if you have a technical job or not — it’s coming...
How to Become a Chef in Australia: Complete Guide for 2025
The complete guide to becoming a chef in Australia. Learn how to get your start and make it in the h...
Want to read more?
How to Get an Aged Care Job with No Experience: Pathways and Qualifications
In an aged care career, you can empower yourself by empowering the older people in your community. D...
5 Steps to Craft the Perfect Gaddie Pitch
Want to know how to create your own perfect Gaddie pitch? These step-by-step instructions will ensur...
How to Become an Online Sales Representative
Want to learn how to become an online sales representative? Discover more about this position with t...
Subscribe to Our Newsletter
Get expert advice, insights, and explainers on tricky topics — designed to help you navigate your learning journey with confidence.
